Subcontractor Payment Tracker
Every sub, every invoice, every retainage hold and lien waiver — in one sheet. Know exactly what you owe, what you’ve held, and which waivers are still missing before you close the job.
Direct Payhip checkout coming soon — same file, same price.
What’s inside
Never lose track of a sub payment again.
Sub roster. Each subcontractor with their trade, contact, and agreed retainage %.
Invoice log. Every sub invoice by date and amount, marked paid or outstanding.
Retainage tracking. Auto-calculates retainage held per invoice and in total, so nothing gets released early.
Lien-waiver status. Flag waiver received / missing against each payment — your closeout checklist.
Dashboard. Total paid, total outstanding, retainage held, and missing waivers at a glance.
Closeout safety. See exactly what’s unpaid or un-waived before you sign your own final waiver.
Questions
Before you buy.
Does it calculate retainage automatically?
Yes — set the retainage % per sub and the sheet computes the held amount on each invoice and the running total, so you always know what’s owed at closeout.
Can I use it in Google Sheets?
Yes, both Excel and Google Sheets versions are included — update it from the office or your phone.
Does it track lien waivers too?
It flags waiver received vs missing against each payment so you don’t release final payment — or sign your own final waiver — with a gap. For the waiver documents themselves, see the Contracts & Bids section.
What’s the refund policy?
Digital files are final once delivered; if a technical defect on our side stops it from working, email within 7 days for a replacement or refund. See the refund policy.
Close out clean — for $19.
Instant download, editable in Excel or Google Sheets, backed by a 7-day technical guarantee.
Buy on Etsy — $19 →